You can put that in a footer. Unlike WordPerfect, where the header and footer are at the top and bottom margin, and you have to add space between them and the document text, Word reserves space for the header and footer outside the top and bottom margins. They have their own distinct margins, which you set from the Margins tab of File Page Setup in Word and earlier and on the Layout tab of Word and above see Figure 1.
Figure 1. The Layout tab of the Page Setup dialog showing default header and footer margin settings. Once you have created a header or footer, you can open it for editing in Print Layout view by double-clicking on the existing content.
To open it the first time, however or to access it from Normal view , you must select View Header and Footer. When you do this, Word opens the header pane and displays the Header and Footer toolbar see Figure 2.
This toolbar offers a number of useful buttons that will be discussed throughout this article. The first one you should find is the Switch Between Header and Footer button. If you are trying to create a footer rather than a header, this is what you need to get to the footer pane. Figure 2. The Header and Footer toolbar. This is where you will type. By default, the Header and Footer styles have a center tab stop at the center of the line and a right tab stop at the right margin.
The easiest way to do this is using the ruler. You can use these built-in tab stops to place text at the left, center, and right of your header. As mentioned, the Header and Footer toolbar provides shortcuts to many of the elements you might want to put in a header or footer. This allows you to create, for example, a watermark that appears behind the text in the middle of every page, or a page number or other text that floats in the side margin rather than at the top or bottom.
When you use Format Background Printed Watermark in Word or , this is what Word is doing behind the scenes; if you have difficulty removing your watermark through the Printed Watermark dialog, you can open the header pane and select and delete it manually. When your document's header and footer are unlocked, the Design tab will appear on the right side of the Ribbon, giving you various editing options:.
Sometimes it's helpful to include the date or time in the header or footer. For example, you may want your document to show the date when it was created. On the other hand, you may want to show the date when it was printed , which you can do by setting it to update automatically. You can also change the way the pages are numbered by going to the Format Page Numbers option. Answer the question s below to see how well you understand the topics covered in the previous section.
This short quiz does not count toward your grade in the class, and you can retake it an unlimited number of times. Use this quiz to check your understanding and decide whether to 1 study the previous section further or 2 move on to the next section. Privacy Policy. It will show the same heading until a new heading is used on a page. There are many fields that you can use in your document.
Fields aren't exclusive to the header or the footer and you can use them anywhere else in your document as well. You can access fields from the Insert tab:. Now that you've read through all these, you can achieve a lot more from the top and bottom margins of your document.
However, this is just one of the many things you can do to improve your document. This guide examines the elements of a professional report and reviews the structuring, styling, and finalizing of your document in Microsoft Word.
Amir is a pharmacy student with a passion for tech and gaming. He likes playing music, driving cars, and writing words. What Are Headers and Footers? How to Create Professional Reports and Documents in Microsoft Word This guide examines the elements of a professional report and reviews the structuring, styling, and finalizing of your document in Microsoft Word.
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